Board Of Directors Meeting
Capital Restaurant, Casselton, ND
April 26, 2008 - 8:30AM
Merrill Braaten, President called the meeting to order at 8:30 AM.
Roll Call was taken by the secretary. All members were present except Insurance Chairman Ruth Michaelson, and North East District Directors Tom & Marlene Miller.
The minutes were handed out prior to the beginning of the meeting to all board members. Orlin Thompson moved to dispense with the reading of the minutes and accept them as printed out. Ernie Walker second the motion. Motion passed.
The Treasurer’s Report was given by Clayton & Gloria Brennan. Sharon Sorenson made a motion that the treasurers report be corrected to show the $700.00 loan to Belles n’ Beaus as $300.00 for loan and $400.00 for grant according to the new regulations. Rose Hall second the motion. Motion passed. There was discussion that the report should be for the fiscal year starting June 1, 2007 to present. A motion was made by Sharon Sorenson to accept the treasurers’ report as corrected. Second by Allan Currie. Motion carried.
The Historian Report - None
The Insurance Report sent in by Ruth Michaelson as read by the secretary. This year Ruth has enrolled 4 clubs with a total of 98 dancers. The insurance premium continues to be $4.10 per person. The minimum for any club is $45.00 Clubs must remember that any time they are sponsoring a convention, whether it be state or international be sure to list that location on your form when you sign up for insurance in addition to your regular dance sites. As of now Ruth is resigning this position. She will be happy to help the next person as much as she can.
The Prairie Squares Report was given by Ray Hall. Ray appreciates the suggestions that he has received and would welcome more. Email or call if there are things that you would like to see on the web site. Ray would like to encourage clubs that don’t do there own web pages to get their schedules to Ray as soon as possible.
The Directors Reports were given by each of the district directors present. North East District directors Tom & Marlene Miller were not present and no reports were received for that district. See attached.
The 2008 Convention Report was given by Rita Lizakowski. The 2008 North Dakota State Square and Round Dance Convention has gotten off to a wonderful start. We had a total of 144 pre-registrations and 14 walk-ins as of Saturday morning for a total of 155 registered. Everything is going well except for the heat problem in the mainstream hall which unfortunately cannot be rectified. There were two couples at the dance last night that used to dance with the Galesburg Club many years back. They came early and stayed late as they enjoyed visiting with all the former dancers.
The 2009 Convention was given by Vernon Laning. The 2009 State Square and Round Dance Convention is scheduled for April 24 & 25, 2009 at the Bismarck, ND Amvets Club with clogging to be held at the Burleigh County Senior citizens Center. The theme is “Circle To a Line in 2009”. We will be putting on a demonstration Saturday evening April 26, 2008 at the Casselton Convention to promote the 2009 convention and will sell advance registration immediately following the demonstration. The advance registration cost will be $60.00 per couple. They are hoping to be able to pay the callers with the rate fee increase.
Old Business: None
New Business:
Bob Kennedy talked about the 50 cent charge that the Fargo clubs have added to their club dance fee in order to raise monies for advertising to gain new dancers. The advertising has done good from the feed back from new dancers as to how they heard about lessons. Other ways they’ve raised money for advertising is by having 50/50 raffles where one half goes to the advertising fund and one half goes to the raffle winner.
2010 Convention Bid: Per the new rotation schedule, the next location for the convention should be the Northwest District which includes the Souris Valley Dancers and Town and Country Dancers. Helen & Orlin Thompson said it might be unlikely but that they would take it up at their next meeting. Discussion was tabled for general membership meeting.
Marlan Sorenson brought up some additional items that should be included in the treasurers’ report. The profit from last years convention should be included and there should be a financial report showing what the convention made. There was a question about a $50.00 expense which was thought to be the payment for the National Square Dance Directory Listing. Clayton will verify this. It was also mentioned there should be payment for registration with the Secretary of State, which should be an annual payment for non profit organizations. Clayton is also going to look into this.
Announcements:
The program will be starting at 7PM this evening and the new state officers and the callers will have reserved seating in the chairs on the gym floor.
Ray Hall made a motion to adjourn the meeting. Second by Helen Thompson.
Respectfully Submitted
Marge Swanson
Secretary